Extended Day Program Policies and Procedures

Annunciation School provides the Extended Day program as a service for families attending our school who desire additional quality supervision for their children before and/or after school. This program is offered to children in full day Prekindergarten through 8th Grade.

The PM program will allow time for snacks, play outdoors (weather permitting), homework and/or study, interaction with other students, crafts, and games.

The AM program will allow time for some of the above.

The students will be supervised by paid employees who have met all Diocesan requirements for employment including an IL State Police background check and completion of the VIRTUS Protecting God’s Children training.

Hours of Operation

AM Before School Program:  7:00 a.m. – 8:15 a.m. – Upper School Building

PM After School Program:  3:00 p.m. – 5:30 p.m. – Primary School Building

There is no PM program on half days of school or on early dismissal days.  

The AM program will be available on half days.

Children may be dropped off or picked up at any time during operating hours; however, parents will be billed for a full day of care, regardless of the length of time they are in the Extended Day.

Children must be picked up promptly. If parents are late picking up children after 5:30 PM, an additional fee of $1 per minute, per child will be charged.  Continued late pick-up may result in the child(ren) being dismissed from the program at the discretion of the supervisors in consultation with the principal.

Children will only be released to the parent or individual who has been designated by the parent as the pick-up person unless the supervisors are notified in writing.

Additional Information

Parents must enter the building each day to sign in their children in the AM and to sign their children out in the PM.

If you plan on using the program at any time during the year, a registration form must be completed.

Children must be covered by individual health/medical insurance.

Students registered in the Extended Day Program who are dropped off at school prior to 8:15 AM will be sent to AM Extended Day and the parent will be billed for entire AM session. Students registered in the Extended Day Program who are not picked up from school by 3:15 p.m. will be taken to PM Extended Day and the parent will be billed for the entire PM session.   

Invoices will be sent home in three week increments and are due upon receipt.  Parents with overdue balances will not be able to continue using Extended Day until the balance is up to date.

Students may bring a snack for the AM program and are expected to bring their own snack and/or beverages for the PM program.  Snacks should be simple and healthy.  Food items should be simple and require no preparation or clean-up. Students will not be permitted to use the microwave, oven, or refrigerator.  Food items should be simple and require no preparation or clean-up. 

Fees

AM Extended Day:  $10 per child per day

PM Extended Day:  $15 for the first child and $10 for each additional child per day

The custodial parent will be responsible for the Extended Day account.  Any correspondence or communication with regard to this account will be with the custodial parent.

Special Procedures

Illness or Accident:  The same procedures followed during the school day will be followed when your child is participating in the extended day care program.  Parents are expected to make provisions for taking sick children home.

Medication:  Medication will only be dispensed when absolutely necessary and permission for extended day care personnel to dispense medicine must be in writing.

Homework:  Some time will be given for completing homework.  It is the student’s responsibility to bring all books and materials to the extended care program.  Students will not be permitted to return to desks, classrooms, or lockers to retrieve materials.

• All school expectations as noted in the Annunciation School Handbook apply
• No student is to leave the supervision of the supervisor without permission.
• Each child is expected to participate in all activities to the best of his/her abilities.
• Each child is expected to help clean up toys, craft supplies, etc.
• No toys or games may be brought from home.
• No gum at any time.